Usage 🪄

In this section, we'll explore how to use QuickLeave effectively. Whether you're a new user or an experienced one, this section will guide you through key features and functions within the application

User Interface

Dashboard Overview

Upon logging in, you will arrive at your user dashboard. Here’s a breakdown of the main elements:

Navigation Menu: Located on the left, this menu allows you to access different sections, such as your profile, leave requests, approvals, and user management (for Admins).
Profile Information: Click your profile icon to view and edit your personal details, like contact information and department.
Leave History: Quickly review your recent actions, such as submitted leave requests or approved substitutes.

Requesting and Managing Leave

QuickLeave simplifies the process of requesting and tracking leave. Here’s how:

Applying for Leave:
- Go to the “Leave Request” section and click on “New Leave Request.”
- Fill in the required details, including dates, reason, and any notes, then submit.
For more details, click here to navigate to the user view page.
Tracking Leave Status:
- View the status of your leave requests under “My Leave Requests.” Statuses include Pending, Approved, and Denied.
For more details, click here to navigate to the user view page→ Leave History.
Canceling or Modifying Leave:
- If you need to cancel or update a leave request, find the request in “My Leave Requests” and click “Edit” or “Cancel.”
For more details, click here to navigate to the user view page→ Edit Leave Request.

Approval and Substitute Management

Admins and HODs can approve or assign substitutes for leave requests:

Approving Leave:
- Under “Leave Requests” in the Admin Panel, view pending requests and select “Approve” or “Deny” as needed.
Assigning Substitutes:
- When applying leave, assign a substitute to cover classes. QuickLeave checks availability to prevent conflicts.

User Roles and Access Levels

User Roles and Permissions

QuickLeave offers distinct roles to manage access and actions within the system:

Admin: Admins take care of User account management and handle the cloud.
Director: The Director can manage users, approve leave requests, assign substitutes, and handle user accounts.
HOD: HODs can approve leave within their departments and assign substitutes.
Faculty: Faculty members can request leave and view approved substitutes.

Access Levels and Role Permissions

QuickLeave offers distinct roles to manage access and actions within the system, categorized by levels:

Level 1: Faculty
- Faculty members can request leave and view approved substitutes.
Level 2: HOD, Associate Deans, Deans
- HOD’s can approve leave requests within their departments, and require permission from the Director.
Level 3: Director and Admin
- The Director can manage users, approve leave requests, assign substitutes, and handle user accounts.
- Admins take care of user account management and oversee the cloud infrastructure.

Common Use Cases

QuickLeave streamlines leave management, particularly for educational institutions. Here are some example use cases:

Use Case 1: Faculty Leave Management

QuickLeave allows faculty members to apply for leave easily. Once submitted, leave requests go through the approval process, with HODs and Admins reviewing them to assign appropriate substitutes.

Use Case 2: Substitute Assignment

Assigning substitutes is made simple. HODs and Admins can assign faculty to cover for their peers without the need for manual scheduling, reducing administrative overhead.

Use Case 3: Departmental Oversight

With QuickLeave, HODs gain oversight of departmental absences, helping them manage coverage efficiently and ensuring classes remain uninterrupted.

Use Case 4: Exam Duty Management

Admins and HODs can upload exam duty schedules. QuickLeave suspends classes automatically for scheduled exam duty hours, with options to adjust or update schedules as needed.

Use Case 5: Notifications and Updates

QuickLeave’s built-in notification system keeps everyone informed. Faculty receive alerts for approved or denied leave, and substitutes are automatically notified when assigned to cover classes.

No matter your role, QuickLeave is designed to streamline leave management, improve departmental coordination, and enhance overall efficiency.